Our scanning & digitization service converts bulky paper / physical documents into a convenient, space-saving electronic archive it’s helps your organization to Reduce the physical storage space and retrieving files quick & easy.
Scanning: As document scanning specialists, we provide comprehensive electronic archiving solutions for a wide range of public & private sector organizations. Our scanning bureau is equipped with the latest industry-leading scanning equipment’s, which produces fast, high-quality and cost-effective digital transformation of your documents.
Digitization: After the conversion of the paper documents into PDF format, digitization make it easier for you to search, access, retrieve and distribute the required information. By digitizing, indexing & OCR techniques we will improve your organization’s efficiency and output.
Why stuff a room ?
When you can fit it all in palm
Quality Control: We have developed quality control software that guarantees document digitization accuracy.
Indexing: We have developed automatic indexing software that guarantees your document digitization accuracy. Document indexing is the process of associating information with a file or specific tag allowing it to be easily found and retrieved. The Indexed information will then be programmed into a document management system, which helps users to easily access the data they require.
OCR: Optical Character Recognition is a technology that enables you to convert different types of documents such as scanned paper documents, PDF files or images captured by a scanner into editable and searchable data.
There are several reasons you should scan your documents:
Cost savings: Storing and managing paper documents is expensive, especially if you rely on file cabinets for document storage and retrieval. In addition to that, you need to factor in the cost of your time to find and retrieve your documents. Document scanning allows you to store and retrieve your documents online. This reduces your storage costs and provides greater work efficiency.
Information sharing: Paper-based systems are inherently inefficient. Documents need to be printed or photocopied so several people can view them at the same time. Document scanning enables your information to be shared digitally for enhanced employee collaboration and improved customer response times.
Environmental stewardship: Document scanning benefits both your business and the environment. By converting your hard copy records to digital images, you use less paper and toxic printer ink and reduce mailing processes that increase your carbon footprint.
A4 documents scanning: A3 documents scanning: A2 scanning: A1 scanning: A0 scanning:
Benefits Of Document Scanning
More Office Space
Thousands of files can be stored on a single server rather than taking up space in bulky file cabinets.
Enhanced Information Preservation
Document scanning is the “last touch” solution that lets you protect important information from physical deterioration with the added benefit of improving the legibility of old hardcopy records.
Better Data Security:
Thousands of files can be stored on a single server rather than taking up space in bulky file cabinets.
Improved Staff Collaboration:
Staff in multiple locations can access and view electronic documents simultaneously.
Audit Compliance:
Digital files can be organized, indexed and produced quickly to meet the demands of even the strictest auditor.
Less Paper Clutter:
Document scanning prevents excess paper from building up in the first place so your employees can be as productive as possible.
Better Customer Service
Document scanning streamlines file access across your organization. Files can be retrieved quickly and easily without having to leave your desk.
Improved Disaster Recovery:
Paper documents are especially vulnerable to fires, floods and natural disasters. Fortunately, document scanning offers enhanced disaster recovery for your business.
A Greener Planet:
Document scanning greatly reduces your business’ paper consumption for a greener planet. Now that you know the benefits of document scanning are too good to ignore
Our Document Scanning Services
On-site scanning service :
Our on-site scanning service is capable to handle all kind of documents with perspective of confidentiality and security. In such instances, the entire project will be carried out at the client premises. We shall install high-speed scanners, digitalize physical documents, perform quality check & shredding of physical documents (if required). Our professional team shall seamlessly utilize IT professional equipment.
A dedicated team consisting of a project manager, experienced scanning technicians, document preppers and other necessary personnel will report daily to your office. Our proven document imaging process and quality assurance methodology will be applied throughout the projects.
Outsourcing scanning service:
We shall collect your documents form your site and store them at our secure warehouse. These documents will then be converted into digital documents at our premises.
Once the documents have been scanned, the respective digital documents will be returned via a password protected device or a secured access to our cloud. Which means you can access the digital documents at anytime & anywhere in the world. If required, we will safely destroy the original physical documents and issue a certificate of destruction. Alternatively, we will preserve the original physical documents securely at our warehouse. Or resend the original physical documents to your office.
On-Demand scanning services:
Our on-demand scanning service is an excellent and cost-effective way to manage documentation. On-demand scanning service works on a pay-as-you-go basis. We store your physical document at our warehouse. If you need any particular documents urgently, we shall digitalize the documents and email the link for your access.
This service keep digitalization cost to a minimum, while giving you as much as little access to your documents as you need. As the physical documents are securely stored at our warehouse, you get the same space (physical) saving benefits by digitalizing 100% of your documents just for a fraction of the cost. Our simple online ordering facility means a document can be retrieved, scanned and made available to you within minutes.
On-going daily-Onsite service:
Our on-going daily onsite scanning service is capable to handle all kind of documents with perspective of confidentiality & security. In such instances, the entire project will be carried out at the client premises. This will allow you to restrict the use of external equipment and system at your premises to maintain security aspects. In such instance our Day-to-Day service can be utilized for digitalizing and uploading your document onto our portal/cloud.
Our experienced scanning operators will attend your office on daily basis to fulfil entire digitization process under your control. Our experienced project managers will work with you to create cost-effective solution.
Our Specialty Scanning Services
BULK DOCUMENTS SCANNING
Bulk Document Scanning Services is for companies who looking convert a large volume of documents into Digital. Large Volume could be financial records or any hard copy materials, but a company likes to convert all documents convert into digital at one time.
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LARGE FORMAT DOCUMENTS SCANNING
Large format scanning is where we take your large-format document (bigger than A3 size or 12×17 size documents like A1, A2, A0 called large format sizes) and convert the physical document into a digital one. You’ll get the digital copy as a high-quality PDF, TIFF or JPEG file…. All large format scan jobs need to be done using an LFD scanner.
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BOOK SCANNING
Non-destructive book scanning is the process in which physical books are scanned to digital file formats without removing the back of the spine or destroying it. This process revolves around the use of special book scanners that protect the integrity of the spine and the pages of your original book.
Destructive Book Scanning is used when the information in the book needs to be preserved, but the physical book has no historical or antiquarian importance. With this type of scanning, the book binding is broken, and the pages are bulk scanned in the same way that any flat document would be scanned.
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PHOTO, SLIDE, NEGATIVE SCANNING
Digitize Photo. Slide. Negative: Converting your family memorabilia to digital files allows you to effortlessly view, share and enjoy old captured memories. No matter how carefully you handle and store your photos, time and age will eventually cause them to fade and deteriorate. By scanning them into a digital format, you will preserve and protect one of your most irreplaceable possessions
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MICROFILM & MICROFICHE SCANNING
At Essjay, we know your office must remain fully functional to serve your patients, and our document scanning process allows you to do just that. We’ll pick up your medical records in batches, and if you happen to need one of the files we’re working on, it’s no problem. Just say the word and we’ll get the digital file to you in no time, because our proprietary tracking system allows us to pinpoint any file at any time, no matter where it is in the scanning process.
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LEGAL DOCUMENTS SCANNING
At Essjay, you’ll be supported by an experienced project team, who will take care of our service around your requirements and budget. When scanning legal documents, no project is too large or small, simple or complex. We use the very latest document scanning equipment, producing high-quality images and adding extra functionality like indexing, bates stamping and optical character recognition to extract data, barcodes or handwriting.
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MEDICAL RECORDS SCANNING
At Essjay, we know your office must remain fully functional to serve your patients, and our document scanning process allows you to do just that. We’ll pick up your medical records in batches, and if you happen to need one of the files we’re working on, it’s no problem. Just say the word and we’ll get the digital file to you in no time, because our proprietary tracking system allows us to pinpoint any file at any time, no matter where it is in the scanning process.
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DOCUMENT SHREDDING SERVICES
Every organization must look out for the financial documents and project reports and destroy them after a certain period. With the shredding task comes the worry of disposing of the documents securely. Well, Essjay has the answers for all your worries. Essjay is well-known for their effective Shredding Services in India. The professional team and advanced equipment have made Shredders capable of performing any shredding task effectively. And the bigger benefit is the shredded papers are recycled. That surely makes your organization Go Green.
We provides On-site & off-site Shredding Services in Mumbai-India. The documents and reports are shredded in presence of client, so it ensures the security and confidentiality of the whole process. With their effective shredding services and customer satisfaction.
WHY SHRED?
Every establishment generates confidential records (Old financial documents, Projects related, Customer related or Personal). These records need to be preserved for stipulated period. Thereafter they are permitted to dispose them off. Problem is how to dispose off.
We provide door to door Shredding Service. This assures you 100% confidentiality. The carrying cost of unwanted documents is a huge loss as it occupies space which is expensive day by day, it also carries cost to protect them from going Into wrong hands. If your business maintains customer information or internal documents, you need to protect that sensitive information.
Identity Theft :
Throwing confidential, sensitive documents in the trash puts you at risk for identity theft. Protect yourself and your business from identity theft through Essjay’s secure paper shredding procedure.