SCANNPLUS DMS: INDIA’S BEST AND AFFORDABLE DOCUMENT MANAGEMENT SOLUTION
DOCUMENT MANAGEMENT SOFTWAREIntroduce a paperless office and streamline processing of all types of documents
Scannplus is a web based software and complete office automation system that enables the users to automate all the business processes with absolute ease. No matter how complicated a task is, with ScanNplus you can handle it smoothly, within a short period of time. It’s a software that has been designed to create, store, collect, convey and manipulate different types of office information for handling basic business processes. Right from electronic transfer and raw data storage to managing the electronic business information, one can handle all the business processes using Scannplus.
Scannplus deliver some of the most diverse feature sets in the industry through simple and easy-to-use interfaces. They are built on an open platform architecture, which allows easy integration with third-party applications. Deploying our solutions reduces your costs and drives efficiencies, leaving you and your end users satisfied. The applications are designed to suit the needs of companies of all sizes – from small businesses to large global enterprises.
TOP BENEFITS OF SCANNPLUS DMS
REDUCED STORAGE SPACE:
Commercial property costs are increasing and so is the expense to store paper documents. A software-based document management solution (SCANNPLUS DMS) that can reduce the need for file cabinets, boxes and storage bins is a valuable asset to any enterprise, freeing up precious office space. Documents that have to be kept as hard copies can often be stored in less expensive locations, such as an offsite warehouse or vault.
IMPROVED REGULATORY COMPLIANCE:
Compliance requirements for certain documents can be quite complex. Non-conformance can lead to fines, revoked licenses, and in some cases criminal liability. SCANNPLUS DMS reduces the risk of non-compliance. Records retention schedules, for example, can be automated, and new documents can be more easily classified and stored.
With SCANNPLUS, information sharing and collaboration can be a lot easier. Documents captured from different sources can be accessed from multiple locations. Electronic imaging makes sharing documents over a network via email or the Internet possible. DMS provides greater visibility to business processes and can allow for better workflow monitoring. Authorized access by external users can be allowed and monitored. DMS also offers Version Control which allows for older versions of the same document to be recovered if needed.
Document security is vital to many enterprises. SCANNPLUS DMS provides better control over sensitive documents. Access to documents can be controlled at the folder level for different groups or individuals. Also, a SCANNPLUS leaves an audit trail of who has viewed a document, when it was accessed, and how it may have been modified. Managed documents are highly traceable and can be tagged to allow for automated alerts.
Searching for and retrieving documents can be very time consuming – and we all know time is money. In fact, American PWC published these statistics illustrating the costs related to the average time spent managing paper documents costs 10 minutes to file a document, 30 min to 1hour to find a misfiled document, and more than I hour to reproduce a lost document. SCANNPLUS DMS systems will help you to retrieve the documents quickly and prevent to lost of document while reproduction.
BETTER BACKUP AND DISASTER RECOVERY:
Any document management solution should include a data backup and disaster recovery plan. With digital archiving as a backup, paper documents are protected from fire and flood and other disasters. With a SCANNPLUS, documents are highly traceable and can be tracked within a range of criteria. Also, because imaged documents are centrally stored they cannot be lost or misplaced after viewing. Documents are less likely to be misfiled, and if so they are easier to locate with cross-indexing. Documents can be digitized and archived at their point of entry into the system.
BENEFITS OF PAPERLESS OFFICE
ScanNplus document management software brings Top benefits to your organization and helps you and your organization become a big success.
Reduces carbon footprint
One of the most powerful benefits of having a paperless environment is that it can help not just the environment but also the operation at the same time. Having a green-minded worker and entrepreneur is that they may at times feel compelled to take their current filing cabinets, convert them into a proper digital system so that the earth is a better place to live in. Paperless offices will always help in preserving wildlife, reducing pollution, reducing the reliance upon the waste that is created by documents over businesses. Apart from preserving trees, when you are working in a paperless office it will be much easier to get hold of documents. Not just that, it will also lower the chances of losing, misplacing the documents that contain confidential information.
ScanNplus document management system is an evolving and customizable solution ideal for your organisation’s document management process. You can use ScanNplus DMS to enhance business processes at every level of the company. The system offers a layer of robust security and is perhaps the safest way of storing and managing documents and files.
If you would like to know more, you can request for a Free Demo from our experts here.